We dont have any change log information yet for version 1. Microsoft Office Addin Microsoft Save as PDF or XPS. Sometimes publishers take a little while. In Word 2007, you can save your files in the PDF or XPS format. The PDF, or Portable Document Format, pioneered by Adobe and used with its common Acrobat Reader. The 2007 Microsoft Office Addin Save as PDF or XPS allows you to export and save to the PDF and XPS formats in eight 2007 Microsoft Office programs. The 2007 Microsoft Office Addin Microsoft Save as PDF and 2007 Microsoft Office Addin Microsoft Save as XPS allow a Microsoft Office Word 2007 to export and save. Musings on Microsoft Office Alt Text, Save as PDF, and More. Adding alternate text to images in electronic documents is simple. In most authoring software you simply right click on an image, select an option such as Format Picture or something equally intuitive, and locate a form field where you are prompted to enter alt text. Unfortunately its a bit more complicated than that in Microsoft Office. First complication In Office 2. Tutorial/Microsoft-Office-Word-2007Images/Save_Office_Document_As_Pdf_Document___Click_Options.PNG' alt='Save As Pdf And Xps Word 2007' title='Save As Pdf And Xps Word 2007' />Size and Position, which isnt so intuitive. Fortunately all other versions of Office, before and after 2. Format Picture where it should be. Second complication In Office 2. Windows and Office 2. Mac SP 1 or higher, there are now two fields in which to enter alt text Title and Description. There used to be only one. In the Windows dialog, Microsoft explains how the Title and Description fields differ. A title can be read to a person with a disability and is used to determine whether they wish to hear the description of the content. In the Mac dialog, the description is slightly different but the idea is the same. The screen reader first reads the title. We dont have any change log information yet for version 3. Aiseesoft PDF to Word Converter. Sometimes publishers take a little while to make this information. This article contains a VB Script that you can use on the command line to convert a Word document to a PDF file. The person can then decide whether to hear a longer description. This seems like a good model, and is consistent with how we have historically described images in HTML, using the alt attribute for a short, sweet description and longdesc if needed for a longer description to describe charts, graphs, diagrams, or other images that require a more detailed description. Since some screen reader users wont be interested in the detailed description, they can simply be informed that its available, and given an option to access it if desired. Some screen readers have historically supported this functionality in HTML, so theres a part of me thats glad to see the same model finding its way into Microsoft Office. However. How are Title and Description supported When we use Microsofts built in conversion utilities to convert an Office document to another format whether Office 9. HTML file, or a PDF the result is always the same The Title and Description fields are combined into a single alt text value that merges the content of both original fields and prefaces each with Title and Description. Thus, the model described in Microsofts instructions is not the model thats been implemented, unless theyre expecting assistive technologies to parse the value of the alt text and extract the title and description from that text, which would be a hack. JAWS doesnt do this when it announces images in a Word 2. There is no way to read only the title or to request the description separately. The result is a lot of extra verbosity. The Title and Description prompts are obnoxious if there are enough of them. Also, if authors actually follow the instructions and write lengthy descriptions into the descriptions field, users will be force fed this extra information, even if they havent requested it. Of the two fields, Description is the only field that is backwards compatible. It maps to the original singular Alt Text field in previous versions of Office for Windows. So if you add a Title in Office 2. Title is lost. Similarly, current third party tools that export or convert Office documents such as the Save as DAISY Add In for Microsoft Word and Lec. Share, which converts Power. Point to accessible xanaxonlinebuy. HTML utilize only the Description field, not the Title field. Therefore, my recommendation is Add alt text to the Description field. Leave the Title field blank. A Note About Office for Mac. To add alt text to images in Office for Mac, you need Office 2. SP 1 or higher. There is no support for alternate text at all in earlier versions. A Few Notes About Exporting to PDFOffice for Mac 2. PDF, but it doesnt produce a tagged PDF, so any accessibility information, including heading structure and alt text, is lost in the conversion. So, dont use Office 2. Mac to convert to PDF Prior to Office 2. Office document to a tagged PDF required the Adobe PDFMaker Plug in. Office 2. 01. 0 has the ability to Save As. PDF without a plugin. By default the output is a tagged PDF, with accessibility information such as heading structure and alt text intact and fully accessible. However, when saving as PDF the Save As dialog includes an option to Minimize size publishing online. It might be tempting to check that box, but if you do so, that automatically removes the structure tags, and with them go all hopes of accessibility. So, you would then need to be sure to select the Options button, then in the Options dialog check the box to include Document structure tags for accessibility before finally saving. I did a quick test to see how minimization and accessibility are related. I created a one page Word document that included 1. Then I saved it as PDF using three different settings Standard document with tags 1. Minimized document, no tags 1. Minimized document, with tags 1. I also tried with a larger document, 4. After thrice saving to PDF, I had produced Standard document with tags 3. Minimized document, no tags 3. Minimized document, with tags 3. In each case, the minimized tagged file seemed ok the tagged structure was identical to the standard version. So if file size is a high priority, there is some benefit to minimizing the file, but the trade off is that you now have an extra step to remember Always be sure to turn the document structure tags feature back on after choosing to minimize. In all versions of Office, printing to PDF is different than saving as PDF. Printing to PDF does not capture any of the accessibility information, so dont do it. A Few Notes About Saving As HTMLWord can save as HTML, but its infamously bloated, invalid, and generally awful code. Rsa Encryption Decryption Example In Java. In Word for Windows, theres an option to save as Filtered HTML which produces a cleaner version. In Word for Mac, the same option is available but under a different name. To produce relatively clean HTML in Word 2. Save only display information into HTML. Not sure what that means, but it works. Power. Point 2. 01. Mac does not have an option to save as HTML. Power. Point 2. 01. Mac is also unique in that when an image is added, it automatically populates the description field with a file name. File names do not make good alt text be sure to replace this. I havent observed this behavior in any other version of any other product within the Office suite for many years, although it does bring back fond memories of one of my all time favorite Microsoft products.